ITEMA - KWBC - Offboarding

Your name

Your email

This phone number

We only call if there are questions

Name of the resigned employee

Email of the resigned employee

Should this account be converted to a shared mailbox?

A shared mailbox can act as an archive of emails

Should another employee be assigned access to the shared mailbox?

Access means that the shared mailbox becomes visible in their Outlook and they can read, delete and send emails from it

Which employee should have access?

Do you need to set up mail forwarding

Who should it be forwarded to?

Should the shared mailbox have an autoresponder?

An autoresponder automatically sends a reply to all mails delivered to the mailbox

What should be written in the automatic reply?

When should the shared mailbox be deleted?

If a date is not selected, the mailbox will remain indefinitely

Without a shared mailbox, the user and all their data will be permanently deleted!

Should employee OneDrive data be saved?

TMOD is a separate SharePoint site where D&M will scan the content before granting access

Who should have access to OneDrive data in the archive

Please note that a D&M scan report is ordered and subsequently sent to this person.

When does the employee resign?

Date

Time

Who should replace the offboarded employee as contract manager (under confidential contracts)?

If in doubt, we will assign the director as contract manager

Other information we should pay special attention to?

GDPR / Privacy Policy

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